Abstract Submission
SEG VII Abstract Guidelines
Submission of abstracts for oral or poster presentations must follow these guidelines:
Only one (1) oral or poster abstract can be submitted per participant. However, a participant may be listed as a co-author on additional abstracts.
Abstracts will be limited to 300 words and should include an overview of the introduction, brief methodology, relevant results and discussion that will be covered in your presentation. Remember topics will focus on snake ecology.
Abstracts should include only text. Please do not include tables, graphs or images in your abstract.
Abstracts will be submitted in English. Be sure that abstracts adhere to the highest quality standards, with correct grammar, spelling and sentence structure, i.e., with editing and proofreading prior to submission. If English is not your first language, please seek out a colleague to help with translation.
Please seek approval from all co-authors listed on the abstract before submission. Students should obtain approval from faculty advisor(s)/research mentor(s) before submitting the abstract.
Be sure your abstract is in final form before submitting. Please do not resubmit the same abstract; if there is a problem with a submitted abstract prior to the closing of the submission window, please email so we can delete the original submission.
Abstracts for oral and poster presentations, whether planning to be in-person or virtual, can be submitted HERE. Registration for the conference will be a separate form at a later date. You do not need to submit an abstract to attend the conference.
Abstract Review Process
All abstract submissions will be reviewed for:
Relevance to snake ecology
Originality and innovation
Scientific content supported by quantitative information and references
Merit of the research
Adherence to guidelines and format
Acceptance of your abstract
Upon submitting an abstract, you will receive an automatic email acknowledging that it has been received. The acceptance email will come after your abstract has been reviewed.
The acceptance of your abstract will be confirmed via the email included on the submission form. Please be sure that the email is accurate and one that you check regularly.
All abstract review decisions are final. Because of the timeline, there is no appeals process or opportunity to resubmit once an abstract is rejected.
Once accepted, the conference staff will group abstracts with similar themes in the conference oral or poster sessions. The presentation session schedule is FINAL and session times cannot be changed.
Helpful Information for planning your presentation and abstract
Oral Presentations
Oral presentations will be in 15 minute time slots with 12 minutes for the presentation and a couple of minutes for questions. To keep from getting way behind schedule, we will adhere to this schedule. Additional questions can be asked during breaks or social events.
Please prepare your presentation in Microsoft Powerpoint or Google Slides and get a copy of the finished presentation to the organizers no later than the day before your talk. This will ensure it is uploaded and ready at the time of your presentation. If you will be presenting virtually, please upload your presentation at least 48 hours in advance of your time slot.
In-person oral presentations will be delivered in the auditorium, which seats 171 people. Projector, laptop, microphone and podium will all be provided for each speaker. Virtual presentations will be shown on the screen in the same auditorium. Virtual presenters can deliver the talk live or send a recorded version. They are encouraged to be available at the time of their talk to answer any questions.
Tips for Oral Presentations
Do not clutter slides with too many words or too small of text
Include graphs, tables and pictures to enhance your data
Use colors and fonts that will be easy to read from the back of the room
Poster Presentations
Posters will be displayed during the conference, with a set time for interaction with the researcher during the designated poster session. The designated poster presenter (author or coauthor) must be present at the assigned space during the designated time to discuss the work presented.
The recommended poster size is 3 feet by 6.5 feet (36 inches by 78 inches).
The poster board number assigned to the poster must be placed in the upper left-hand corner of the display. A poster board number cut-out will be provided and must be visible at all times.
Be sure to include the abstract title, author and coauthor names, and the institution(s) where research is underway. Also include a corresponding email so researchers can contact you with additional questions.
Velcro, pushpins, or thumbtacks will be provided to mount your poster.
In person poster presenters are encouraged to bring their poster with them to the conference and hang it soon after arrival. Virtual poster presenters can send printed posters or can send digital copies that can be displayed on monitors.
Tips for Poster Preparations
Posters should stimulate discussion, not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and make sure every item included in your poster is necessary.
Use charts and graphs to illustrate data (avoid large tables of raw data).
Use high resolution photographs (web images often will not work).
The use of typewritten, handwritten or a printed PowerPoint presentation as a poster is unacceptable. Presentations in these formats will be removed.
Title banner should be legible from 20 feet away.
Body text should be legible from 6 feet away.
If you have any questions when submitting your abstract, please contact us for guidance.